Filing a complaint about a train journey 

Long-distance train service

If it seems likely before the departure of the train that the train will be delayed by more than 60 minutes when reaching its final destination, you can choose between the following options:

Standard compensation for lost time

If a long-distance train is delayed when arriving at your destination, you may also be entitled to a standard compensation. The minimum compensation paid is EUR 4, and the sum must be paid within one month of the submission of your claim. However, you will not be entitled to a compensation if you have been informed of the delay before purchasing the ticket.

The minimum compensations are as follows:

• 25% of the price of your ticket if the train is delayed by one hour or more at your destination.
• 50% of the price of your ticket if the train is delayed by two hours or more at your destination.

Passengers who are affected by repeated delays or cancellations during the validity of a season pass or other similar ticket can claim compensation according to the compensation system applied by VR.

Commuter train service in the Helsinki Region

Commuter train services in the Helsinki Region are not subject to the same right to standard compensation for delays as long-distance trains. Commuter trains are identified by letters.

In the Helsinki Region train services, you can claim a price reduction for your season ticket when the service delivered by VR does not correspond to the promises made, for example due to repeated delays and cancellations.

However, the delays and cancellations do not automatically constitute deficient service. Train passengers should be prepared for delays, cancellations and changes in the train service caused by factors such as the weather conditions, even in the case of commuter train services. Therefore, the delays must be repeated and exceptionally difficult to constitute deficient service that would justify a price reduction.

The deficiency of the service must always be verified. To claim a refund, passengers with season tickets must have specific information about the train connections they have used and about the delays in the service. In the case of a strike, season ticket holders can claim compensation for the unused days left on their ticket.

If you are using an HSL season ticket in local or commuter traffic, please submit your claim to HSL. Since the HSL season ticket includes the possibility of using other means of transport besides the train, the actual possibility of using bus and coach services to replace delayed and cancelled train connections is also considered in the assessment of the service deficiency.

Compensation for financial losses in commuter and long-distance traffic

If you have suffered financial losses due to a delay or cancellation in train services, you may be entitled to compensation. This applies to both the long-distance train service and commuter train service in the Helsinki Region.

The compensation is based on and covers the actual losses caused by the delay. You may claim compensation for additional costs you have incurred by having missed a connection, for example.

The claim must contain sufficient and reliable evidence of the financial loss, such as a receipt of the additional expenses. The compensation paid for a delay or cancellation in train service can be at most EUR 5,000 per passenger.

No compensation is paid if it can be presumed within reason that the passenger could have prepared for the delay in advance based on, for example, the prevailing weather conditions, or if it seems that VR has taken all reasonable measures to avoid the damage. VR can avoid liability by demonstrating that the delay was caused by a fault in the track system or equipment, for which it is not reasonable to expect the company to be prepared. A defect in rolling stock does not exempt VR from liability.

You may claim compensation for financial losses even if you have received the standard compensation for the same delay in the long-distance train services. The amount of standard compensation is not deducted from the amount of compensation for financial losses.

Filing a complaint about a train journey

When you are notified that your train service is cancelled or delayed, first ask a representative of the railway company to enforce your rights.

If the matter is not resolved, submit a written complaint to the railway company. You should file the complaint as soon as possible.

• The complaint must clearly indicate who is filing the complaint, who the recipient is, which train service is involved, and what the reasons for submitting the complaint are. You should also explain what your demands are and what they are based on.
• In the case of foreign railway companies, check the language of the customer service. Most European railway companies are unable to process complaints in Finnish or Swedish.
• Attach a copy of your ticket and of the costs of meals and similar services to your complaint. Do not send any original documents.
• Save a copy of your complaint. If you submit a complaint by using the company’s complaint form, save a copy for yourself.
• The company shall give its reply or indicate a later date for the reply within one month after receiving the complaint. The final answer must be given within no more than three months after receiving the complaint.
• If you do not receive a reply or are not satisfied with it, you can contact the Consumer Advisory Services if the case involves a Finnish railway company, or the European Consumer Centre in cases involving a foreign company.

Take your claim to the Consumer Disputes Board or report a violation of the law to the authorities

If a carrier violates your rights as a passenger, you can file a complaint with the relevant enforcement authority. Each EU country has an authority that enforces passenger rights under the EU Regulation.

If your train journey took place in another EU-country, send the complaint to the authority of the country where the incident occurred. You should file your complaint in English or in the language of the Member State in question.

Contact details of enforcement authorities in the EU countries

The supervisory authorities in Finland are the Consumer Ombudsman within the Finnish Competition and Consumer Authority and the Finnish Transport and Communications Agency Traficom.